Sri Lanka e-Passport Online Application & Booking Guide (2026)

Sri Lanka e-Passport Online Application & Booking Guide 2026

The Department of Immigration and Emigration in Sri Lanka has modernized the passport issuing process through the official e-Passport (Electronic Passport) system. Applicants can now complete pre-registration and reserve appointment slots online to avoid long queues at passport offices.

This detailed guide outlines the complete step-by-step procedure to book your passport application appointment online in 2026.

Required Documents & Prerequisites

Before starting your online booking, ensure you have original copies and clear scanned PDFs/images of the following documents:

Birth Certificate: Original birth certificate issued by the Registrar General’s Department / Divisional Secretariat.
National Identity Card (NIC): Original NIC card.
ICAO Studio Photo Reference Number: Passport photos must be taken at an authorized photo studio registered with the Department of Immigration. You will receive a unique reference acknowledgment number.
Existing Passport (If applicable): Original current passport if you are applying for a renewal or alteration.
Marriage Certificate: Required for married applicants if changing surname.

Step-by-Step Online Appointment Booking Procedure

Step	Action Details
Step 1	Visit the official Department of Immigration portal at immigration.gov.lk.
Step 2	Click on the “Online Passport Appointment Booking” service icon.
Step 3	Choose your service category: Urgent / One Day Service or Normal Service.
Step 4	Enter your NIC number, personal contact details, and your ICAO Photo Reference Number.
Step 5	Select your preferred processing location (Head Office in Battaramulla or Regional Offices in Kandy, Matara, Vavuniya, or Batticaloa).
Step 6	Pick an available date and time slot, then click Confirm Reservation to generate your appointment slip.

Important Guidelines to Keep in Mind

Approved Photo Studios: Do not upload personal selfies or non-compliant digital photos. Your photo reference number must come directly from an authorized ICAO studio.
Bring Your Appointment Slip: Download and print the PDF confirmation slip generated after booking. You must present this slip at the entrance gate of the passport office.
Arrival Time: Arrive at least 15 to 20 minutes prior to your allocated time slot.

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